These terms are an agreement between you and AANYA TECHNOLOGIES, a sole proprietorship of Pranshu Agarwal, trading as DocsToBooks, India (“DocsToBooks”, “we”, “us”). They cover the DocsToBooks website, the hosted app and the Windows app (together, the “service”). If you accept them for a firm or company, you confirm you have authority to bind it, and “you” means that firm or company.
The service is for business use by bookkeepers, accountants and businesses.
1. What the service does
DocsToBooks reads bank and card statements, invoices and receipts, extracts their rows, checks the rows against figures the document itself prints, and exports the result with a certificate that names each check and its outcome.
2. What a Reconciled result means, and what stays your responsibility
Please read this section carefully. It describes the limit of what the service does.
- A Reconciled (PASS) result means the rows agree with the printed controls named on that statement’s certificate: for example the opening and closing balance, the printed totals, the printed number of debits and credits, or a running balance. The certificate lists every control that was checked, every check that did not run or did not apply, and why.
- It does not mean that every row is correct. Some errors leave every printed total unchanged; for example two amounts swapped between rows, or a missing row exactly offset by a misread one. The checks cannot see these, and the certificate does not claim to.
- A statement that does not reconcile is exported marked: a status column first, a different file name and the certificate beside it. It says which control failed and by how much. The service does not change, guess or fill in any figure to make a statement balance.
- A document with no printed totals to check against is reported as such and exported marked. It is never reported as Reconciled.
- A layout we do not support is refused, not read approximately. Layouts marked Experimental have not yet met our support standard; the certificate says so.
- You remain responsible for your books, your clients’ records and every filing. The service is a tool that helps you find disagreements. It is not accounting, tax or legal advice, and it does not replace your review or your professional judgement.
3. Accounts and seats
You must give accurate information and keep your sign-in details private. Each seat is for one named person; seats may not be shared. You are responsible for what happens under your account. Tell us at once at [email protected] if you think it has been misused.
4. Plans, allowances and what counts
The plans, their prices, their monthly allowances, the number of users, and which features each includes are shown on the pricing page at the time you buy. That page forms part of these terms. Prices are in Canadian dollars and exclude sales tax.
- What counts. The unit is one statement: one account for one statement period, however many pages it has. A statement is counted when you export it (in any format, including the certificate), not when it is checked. Exporting the same statement again is not counted twice. A file we cannot read, or a layout we do not support, is never counted.
- Documents. Invoices and receipts draw on a separate document allowance, which never uses your statement allowance.
- Free use. Checking is free up to 50 statements a month on the hosted app. Export needs a paid plan. In the Windows app, checking is free and not capped; export needs a licence.
- Top-ups. A top-up adds 100 statements. Unused top-up statements carry over for 60 days, then lapse.
- Catch-up pack. A one-time purchase of 250 statements, valid for 6 months from purchase, then lapsed.
- Monthly allowances reset at the start of each billing period and do not carry over.
- At the limit. When an allowance is used up, export stops until the allowance renews or you buy a top-up or change plan. Checking stays available.
- The Windows app is sold on the same plans, billed yearly. Your allowance is carried in your licence; the app counts exports on your computer and sends the count at its next check-in. While offline you may use only the allowance already granted. Our count is the one that applies.
- Yearly billing is discounted as shown on the pricing page.
5. Buying through Paddle
Our order process is conducted by our online reseller Paddle.com. Paddle.com is the Merchant of Record for all our orders. Paddle provides all customer service inquiries and handles returns. Paddle’s buyer terms apply to the purchase itself.
- Subscriptions renew automatically at the end of each period until cancelled. You can cancel at any time from the billing page; the plan stays active to the end of the period already paid for.
- Changing plan. A change takes effect straight away. Paddle charges or credits the difference for the rest of the current period, pro rata.
- We may change prices or allowances for future periods. We will give at least 30 days’ notice by email, and the change applies from your next renewal.
6. Refunds {#refunds}
- 14 days on a first purchase. If you are not satisfied, ask for a full refund within 14 days of your first payment for a plan or a Windows licence. Write to [email protected] or reply to Paddle’s receipt.
- Top-ups and catch-up packs can be refunded within 14 days of purchase if none of their statements has been used.
- Renewals and partly used periods are not refunded, except where the law requires it. Cancelling stops the next renewal.
- Refunds are paid by Paddle to the original payment method. A refunded Windows licence stops working.
7. The Windows app licence
We grant you a non-exclusive, non-transferable licence to install and use the Windows app on up to the number of computers your plan allows at once, for the term you paid for.
- The app checks in with our server. After 14 days without a check-in, export pauses until it checks in again; checking stays available.
- You may move a licence by deactivating a computer from the app or your web account.
- Updates, including new and changed bank layouts, are available while your licence’s update period lasts. When it ends, the version you have keeps working, but may refuse layouts that banks have since changed.
- You must not copy, resell, reverse engineer, decompile or modify the app, or remove or get around its licence checks, except where the law expressly allows it despite this term.
8. Acceptable use
You must not upload documents you have no right or authority to process; use the service for anything unlawful, including fraud or altering records to mislead anyone; try to access another customer’s data, or probe, scan or test the service’s security without our written permission (report issues to [email protected] instead); overload the service, get around its allowances or rate limits, or access it by automated means other than features we provide for that purpose; resell or share access outside your seats; or upload malicious files.
We may suspend access that breaks these rules or puts the service or other customers at risk. Where we reasonably can, we will tell you first and give you a chance to fix it.
9. Your data
- You keep all rights in the documents you upload and the results produced from them.
- You give us permission to store and process them only to provide the service to you, as described in the privacy policy and the data-handling summary.
- You are responsible for having the authority, and any consent needed, to give us documents that contain other people’s personal information.
- Hosted uploads and results are deleted after your retention period (24 hours unless you change it). Keep your own copies of anything you export. We are not a storage or archive service.
10. Our intellectual property
The service, its software, its layouts and rules, and the DocsToBooks name and logo belong to us or our licensors. These terms give you only the rights they state.
11. Availability and changes
We aim to keep the hosted app available, but we do not promise it will be uninterrupted or free of faults, and we offer no service-level commitment. We may change or discontinue features. If we discontinue the service as a whole, we will give at least 60 days’ notice and refund any prepaid, unused period through Paddle.
12. Disclaimer
Apart from what these terms expressly state, the service is provided “as is” and “as available”. To the extent the law allows, we disclaim all other warranties and conditions, including merchantability, fitness for a particular purpose and non-infringement. In particular, we do not warrant that every row extracted is correct (see section 2).
13. Limitation of liability
To the extent the law allows:
- we are not liable for indirect, incidental, special or consequential loss, or for lost profits, lost revenue, lost data, penalties, interest or the cost of re-doing work, however caused;
- our total liability arising out of or relating to the service or these terms, in any 12-month period, is limited to the fees you paid for the service in that period.
These limits do not apply where the law does not allow them to, for example to liability for fraud or for death or personal injury caused by negligence.
14. Indemnity
You will compensate us for claims by third parties arising from documents you uploaded without the right to do so, or from your breach of section 8.
15. Ending the agreement
You may close your account at any time by writing to [email protected]. We may end these terms, or suspend the service, if you materially break them and do not fix the breach within 14 days of notice, or at once for a serious breach of section 8. On closure, hosted documents and results are deleted as described in the privacy policy. Sections 2, 10, 12, 13, 14 and 17 continue after the agreement ends.
16. Changes to these terms
We will post changes here with a new date and email account holders about material changes at least 30 days before they take effect. If you continue using the service after that, the new terms apply; if you do not agree, you may cancel before they take effect.
17. Governing law
These terms are governed by the laws of India. The courts of India have jurisdiction over any dispute arising from them. Nothing in this section takes away any protection that the law of your own country or province gives you and that cannot be excluded by agreement.
18. General
These terms, the pricing page, the privacy policy and the data-handling summary are the whole agreement about the service. If a term is found unenforceable, the rest stays in force. Not enforcing a term is not a waiver of it. You may not transfer these terms without our consent; we may transfer them with the business, and will tell you.
19. Contact
AANYA TECHNOLOGIES, a sole proprietorship of Pranshu Agarwal, trading as DocsToBooks, India. Postal address: 25 Clouston Avenue, Bushey WD23 2PU, United Kingdom. Email: [email protected].